Export formats

Export transcripts as captions, documents, or plain text

Download a transcript as SRT subtitles, VTT captions, DOCX, PDF, or TXT. Start with the quick guide below if you need to convert a transcript to subtitles, choose VTT vs DOCX, or decide between SRT, VTT, and TXT.

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Choose the right transcript export

Fast answers for the format searches that bring people here.

Need

Convert a transcript to subtitles

Choose

SRT or VTT

Both keep timecodes so the text can sync to video.

Compare subtitle exports
Need

Upload captions to a website or HTML5 player

Choose

VTT

WebVTT is built for browser video captions and supports cue settings.

Open VTT guide
Need

Send an editable transcript for review

Choose

DOCX

Word documents work better for comments, edits, quotes, and approvals.

Compare VTT vs DOCX
Need

Copy text into notes, CRM, or analysis tools

Choose

TXT

Plain text is clean, lightweight, and easy to search or paste.

Open TXT guide

Match the export to the job after transcription

Use SRT subtitles when a video editor or platform expects broad subtitle compatibility. Use VTT captions for web players that need a WebVTT file, and compare SRT vs VTT vs TXT when you are choosing between captions and plain text.

For review work, choose DOCX transcripts when people need comments or edits, and choose PDF transcripts when the result should be fixed for sharing or archive. The DOCX vs PDF guide covers that handoff directly.

Start from the source if you have not transcribed yet

Export choices are easier once the source is clear. For audio files, start with MP3 to text or M4A to text; for screen recordings, webinars, and training videos, start with MP4 to text.

All export options

Pick a format to see use cases, pitfalls, and real examples.

TXT.txt

Plain text

Universal plain-text transcript with no styling, ideal for copy/paste and indexing.

View TXT guide
DOCX.docx

Word document

Editable Word document format for collaboration, comments, and revisions.

View DOCX guide
PDF.pdf

PDF document

Fixed-layout transcript for sharing, archiving, and printing.

View PDF guide
SRT.srt

SubRip (SRT)

Universal subtitle file with numbered cues and timecodes.

View SRT guide
VTT.vtt

WebVTT

Web caption format for HTML5 video with cue timing and optional styling.

View VTT guide

Common export decisions

Quick paths for the export choices that come up most often.

SRT vs VTT vs TXT

Choose between broad caption support, web-native captions, or plain text reading and search.

Compare SRT, VTT, and TXT

Single-format guides

Need specifics on one file type? Start with the VTT and DOCX export guides.

VTT guide

Export choices by workflow

These transcript workflows often need the export decisions above.

Sales call transcription

Use TXT for CRM notes, DOCX for coaching review, and PDF for fixed handoff packets.

Open sales workflow

Legal audio transcription

Use DOCX for attorney comments, PDF for review packets, and TXT for internal search.

Open legal workflow

Transcription for journalists

Use TXT for quote pulls and DOCX when editors need review notes or comments.

Open journalist workflow

Compare formats

Not sure which export to use? Compare formats side by side.

Browse comparisons

Transcribe a file

Upload audio or video and then export in any format.

Explore supported sources

Use cases

See how teams use transcripts for podcasts, meetings, and research.

Browse use cases

Blog

Tips and updates on transcription workflows and exports.

Read the blog

FAQ

How do I export a transcript as subtitles?

Use SRT or VTT when the transcript needs to stay synced to video. SRT is broadly supported by editors and platforms, while VTT is best for web and HTML5 video captions.

Should I export a transcript as DOCX or VTT?

Choose DOCX when people need to edit, comment on, or quote the transcript. Choose VTT when the text needs to appear as timed captions in a web video player.

Which transcript export is best for copy and paste?

TXT is the cleanest export for copy/paste, search, CRM notes, analysis tools, and lightweight sharing.

Ready to export your transcript?

Upload audio or video, then export to TXT, DOCX, PDF, SRT, or VTT.

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Free Plan

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  • 3 transcriptions per day
  • Max 35 minutes per file
  • Max 50 MB per file
  • First transcript summary included
  • Export to TXT, DOCX, PDF, SRT, VTT
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$9.99

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  • Unlimited transcriptions
  • Parallel transcription jobs
  • Max 10 hours per file
  • Max 3 GB per file
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  • Transcript summaries
  • Priority support

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